A. WHO ARE WE?
Al Rashdi, Al Juma & Ewing Advocates and Legal Consultants (AAE) is a controller of Personal Information (as defined below) collected on this website (“Website”). Please see section 3 below for more information on how the firm shares Personal Information collected on the Website with its office.
AAE is a law firm which is registered with, and regulated by, the Ministry of Justice in the Sultanate of Oman. It has its head office at: Landmark building, 6th Floor, 23rd July Street, PC 136, Muscat, Oman. The contact email address for the partnership is: info@aae-legal.com. Its contact telephone number is: +968 22 584645.
In this Privacy Notice, references to “we”, “us” or “our” means AAE. References to “you” and “your” are to users of our Website.
In this Privacy Notice “Personal Information” is information relating to you, which can be used to personally identify you (either directly or indirectly).
B. APPLICATION OF THE PRIVACY POLICY
This Privacy Notice:
- describes how we collect, use and otherwise handle Personal Information that you provide or make available to us, or that we collect from you, when you use our Website,
- explains the circumstances in which we may transfer this to others; and
- explains about the rights that you have in relation to this Personal Information.
Our Privacy Notice must be read together with any other legal notices or terms and conditions provided or made available to you on other pages of our Website.
C. HOW, WHEN AND WHY DO WE COLLECT AND USE PERSONAL INFORMATION?
1. Personal Information that we collect
The types of information that we may collect from you, depending on how you use our Website is:
a. your name;
b. your email address;
c. your address (business and personal);
d. your landline and mobile telephone numbers (business and personal);
e. any information that you choose to provide to us when filling out a contact form on our Website;
f. your opinions, when you choose to complete one of our surveys;
g. your IP address and other technical information which tells us about how you use our Website;
h. your geographic location (country/territory where you are living and/or working);
i. your job title, role and the name of your employer;
j. the industry sector in which you work;
k. the content of your C.V. and covering letter (where you apply for a vacancy with us on our Website).
2. How we use your Personal Information
Contact Forms – we may collect your Personal Information, which you choose to provide when you fill in forms on our Website, including the information set out in a.-e. above. We may use this Personal Information to respond to your queries, and/or provide the services and/or information that you have requested.
Recruitment – if you apply for a graduate opportunity with us in Oman, we ask you to contact us directly by email or we request that you upload a copy of your C.V. and covering letter so that we can consider your suitability for the role. In this case you will be provided with specific information about how your Personal Information will be handled in connection with your application at the time that you submit your Personal Information.
Surveys – we may ask you if you would like to provide us with feedback on our services and/or events by completing a survey. This is optional. We use feedback from surveys to evaluate our performance and to help improve our future services and/or events.
Events – if you wish to attend one of our events we will ask you to complete a registration form. The registration form will contain an explanation of how we handle your Personal Information in connection with the relevant event.
Newsletters and publications – we will only send to you publications or newsletters when you have provided us with your general consent or have expressed specific interest to us in a certain type of information or legal area. We also process your data in order to provide you with tailored and relevant marketing, updates and invitations including, with your consent, how you access and use our emails.
Our Business Purposes – we may also use your Personal Information for our business purposes as follows:
- to manage our business;
- to communicate with you;
- to enable corporate transactions to take place;
- for record keeping, statistical analysis, internal reporting and research purposes;
- to ensure network and information security;
- to notify you about changes to our services;
- to investigate any complaint you make;
- to provide evidence in any dispute or anticipated dispute between you and us;
- to analyse how our Website is being used;
- to customise various aspects of our Website to improve your experience;
- to host, maintain and otherwise support the operation of our Website;
- for the detection and prevention of fraud and other criminal offences;
- for risk management purposes;
- for business and disaster recovery (e.g. to create back-ups);
- for document retention/storage purposes;
- for database management purposes;
- to protect the rights, property, and/or safety of AAE, its personnel and others; and
- to ensure the quality of the services we provide to our users.
In addition, we may use your Personal Information for further specific purposes made clear at the point of collection on particular pages of our Website or when you download one of our apps.
If you choose not to provide Personal Information requested by us, we may not be able to provide you with the information and/or services you have requested or otherwise fulfil the purpose(s) for which we have asked for the Personal Information. Aside from this, your visit to our Website will remain unaffected.
3. Legal grounds for collection and use of Personal Information
We ask for your consent to process your Personal Information where we need to do so:
- to comply with our legal and regulatory obligations;
- for our legitimate interests in:
- rxesponding to your queries;
- providing services and/or (marketing) information to you;
- organising events;
- carrying out surveys in order to obtain feedback on our services and/or events;
- recruiting personnel (except in cases where we ask for your consent as mentioned above); and
- our internal business purposes, as set out in 2. above.
You can object to processing based on our legitimate interests at any time by contacting us at info@aae-legal.com See also “Your Rights – The right to object” below.
We consider the risk to your data protection rights in connection with Personal Information and ensure that the processing of your data based on our legitimate interests is not excessive or overly intrusive. We have also put in place protections for your rights by ensuring proper retention periods and security controls.
If you would like to find out more about the legal grounds on which we process your Personal Information for a particular purpose you can contact us at info@aae-legal.com.
4. Cookies
Where you use our Website, we will process your Personal Information collected by using cookies in accordance with our Cookie Notice below:
COOKIES ON OUR WEBSITE
Our Website uses cookies to remember your preferences and help you obtain the right information. Cookies also allow us to see how our Website is being used.
This Website is owned and maintained by AAE, for the benefit Of AAE.
WHAT ARE COOKIES?
A cookie is a small text file that is sent to your computer’s hard drive by a Website. Each time you return to the same Website, your browser retrieves and sends the relevant cookie(s) to the Website’s server.
COOKIE ACCEPTANCE
By using this Website after accepting the cookie notice that appears when you first visit the Website, or by browsing our Website, after having been presented with this notice, you agree to the placement of cookies on your computer in accordance with the terms of this Cookie Notice.
HOW ARE COOKIES USED?
Cookies used by us are stored on your computer/device for a maximum period of 2 years from the date when they are initially installed or if they are subsequently updated, from the date of the update.
Technical
Technical cookies do also include cookies which stores your cookie preferences. Please note that with third party tools we can only influence if cookies are used by us, but not remove them from your computer in case you opt out from using those cookies. Please see section D below, to learn how to remove cookies from your browser.
| Cookie | Purpose | Lifespan |
| dpcms_lang | Saves the public data sent from the visitors client to suggest a better matching language. | 365 days |
| dpcms_variation | This cookie is used for users in specific countries with legal content restrictions. | 365 days |
| dpcms_cookie_analytics | Remembers the agreement of the cookie notice for analytics cookies. | 365 days |
| dpcms_cookie_ social | Remembers the agreement of the cookie notice for social media cookies. | 365 days |
| eZSESSID | We use this cookie to enable user login and access to restricted areas of the Website.
EZSESSID + hash for security reason (configurable),
e.g.: eZSESSIDf4749f6f95f4ac08f393 |
365 days |
| __cfduid | Cloudflare cookie, this cookie is set only in some special cases to improve security via our CDN tool. | 365 days |
| JSESSIONID | Indetifier of the user for NewRelic. | Expires when browser closed |
| scs_cookieBannerShow | Remembers when user clicks on the cookie banner, so it does not show again. | LocalStorage* |
| scs_browserLangs | Saves the public data sent from the visitor’s client to suggest a better matching language. | SessionStorage* |
* LocalStorage and SessionStorage is a storage provided by all browsers. In contrary to cookies these data types are not sent with a request and are only available on the client´s browser (and cannot be retrieved from other scripts). They improve the visitor’s privacy in contrary to cookies. LocalStorage will persist until explicitly deleted by the user, SessionStorage will be deleted once the tab is closed.
Personalisation
| Cookie | Purpose | Lifespan |
| scs_officeData | This cookie saves data of the next office and is the result of IP-detection. | 1 day |
Analytics
| Cookie | Purpose | Lifespan |
| _ga | Used to distinguish users. | 2 years |
| _gid | Used to distinguish users. | 1 minute |
| _gat | Used to throttle request rate. If Google Analytics is deployed via Google Tag Manager, this cookie will be named _dc_gtm_<property-id>. | 1 day |
| AMP_TOKEN | Contains a token that can be used to retrieve a Client ID from AMP Client ID service. Other possible values indicate opt-out, inflight request or an error retrieving a Client ID from AMP Client ID service. | 30 seconds to 1 year |
| _gac_<property-id> | Contains campaign related information for the user. If you have linked your Google Analytics and Google Ads accounts, Google Ads Website conversion tags will read this cookie unless you opt-out. Learn more. | 90 days |
Social Media
We are using cookies to allow sharing into third party social media tools and to analyse links between our Website and social media tools providers. To learn more about how we use LinkedIn Insights.
| Cookie | Purpose | Lifespan |
| UserMatchHistory | LinkedIn Ads ID syncing | 30 days |
| _guid | Browser Identifier for Google Ads | 90 days |
| _lipt | This cookie is used to implement LinkedIn functions on the Website. | 30 days |
| bcookie | Browser ID cookie | 2 years |
| bscookie | Secure Browser Cookie | 2 years |
| lang | Sets default locale/language | Expires when browser is closed |
| li_oatml | Member indirect identifier for conversion tracking, retargeting, analytics | 30 days |
| li_at | Purpose not specified by LinkedIn | 365 days |
| liap | This cookie determines LinkedIn functions on the page and passes on the Website information via social networks. | 365 days |
| lidc | Used for routing | 1 day |
| lissc1 | Purpose not specified by LinkedIn | 30 days |
| lissc2 | Purpose not specified by LinkedIn | 30 days |
| sl | Purpose not specified by LinkedIn | 90 days |
| visit | Purpose not specified by LinkedIn | 2 years |
E. HOW TO MANAGE COOKIES IN YOUR BROWSER
The “Help” section on the menu bar of most internet browsers will tell you how to prevent your browser from accepting new cookies, how to make the browser notify you when you receive a new cookie and how to disable cookies altogether. Please note that certain features of the Website may no longer be available to you if you disable cookies.
You also can manage your cookies preferences using the following links for some of the most popular internet browsers:
Internet Explorer – https://www.microsoft.com/info/uk-en/cookies.mspx
Google Chrome – https://support.google.com/chrome/bin/answer.py?hl=en-GB&answer=95647&p=cpn_cookies
Firefox- http://support.mozilla.org/en-US/kb/Blocking%20cookies
Safari – https://support.apple.com/kb/ph19214?locale=en_US
Opera – http://www.opera.com/help/tutorials/security/privacy/
To find out more about using your browser settings to control cookies please visit: www.allaboutcookies.org.
At any time, you can object to the use of cookies already set up on this Website, by contacting us at the following address: info@aae-legal.com.
F. HOW DO WE MAKE CHANGES TO THIS COOKIE NOTICE?
We may change our Cookie Notice from time to time. When we change our Cookie Notice, we will publish the updated notice on our Website. Please check this Cookie Notice regularly. Subject to applicable law, all changes will take effect as soon as we publish the new Cookie Notice, but where we have already collected information about you and/or where legally required to do so, we may take additional steps to inform you of any material changes to our Cookie Notice and may request that you agree to these changes.
5. Information from other sources
Where permissible under applicable local laws, we may combine information that you have provided to us with other information that we already hold about you and which we have collected for a compatible purpose.
G. HOW AND WHEN DO WE SHARE INFORMATION WITH THIRD PARTIES?
Some of the functionality on our Website and online services may involve us cooperating, and sharing your Personal Information with, third parties. Once we have selected these parties, we ensure the steps taken to adequately protect your Personal Information with them are protected as these parties are to be carefully selected.
AAE shares your Personal Information with its office members:
- if you ask us to do so in an online form;
- where we need to do so in order to provide the services or information that you have requested or to organise and/or manage an event that you have registered to attend.
When Al Rashdi, AAE would like to use your Personal Information for a new purpose, they will let you know about this first.
6. Sharing with other third parties
We share your Personal Information with:
- our accountants, auditors, lawyers or similar advisers when we ask them to provide us with professional advice;
- any other third party if we are under a duty to disclose or share your Personal Information in order to comply with any legal obligation;
- any other third party for the purposes of acting in accordance with the requirements of a court, tribunal, regulator or government agency, for example, complying with a search warrant or court order; or
- investors and other relevant third parties in in the event of an actual potential sale or other corporate transaction related to Al Rashdi, Al Juma & Ewing Advocates and Legal Consultants.
Our Website may provide sharing buttons that you can click on in order to share content from our Website on social media channels, e.g., Facebook. We do not use these buttons to share your Personal Information with social media providers. When you click on a sharing button the relevant social media provider will gather Personal Information directly from you. Please read the privacy notice of any social media provider with which you intend to share content before clicking on the corresponding sharing button.
E. INTERNATIONAL TRANSFERS
The transfer of your Personal Information to and between AAE as described in this Privacy Notice, may involve your Personal Information being sent outside, to locations that may not provide the same level of protection as those where you first provided the information.
However, we will only transfer your Personal Information outside if:
- where we have put in place appropriate safeguards to ensure that your Personal Information is protected (for example where both parties involved in the transfer have signed standard data protection clauses);or
- the above does not apply but we are still legally permitted to do so, for example if the transfer is necessary for the establishment, exercise or defence of legal claims.
You can request further detail about the safeguards that we have in place in respect of transfers of Personal Information in the Sultanate of Oman and where applicable a copy of the standard data protection clauses that we have in place, by contacting us at info@aae-legal.com.
F. HOW LONG DO WE STORE PERSONAL INFORMATION?
It is our policy to retain your Personal Information for the length of time required for the specific purpose or purposes for which it was collected. However, we may be obliged to store some Personal Information for a longer period of time, taking into account factors including:
- legal obligation(s) under applicable law to retain data for a certain period of time;
- statute of limitations under applicable law(s);
- (potential) disputes and
- guidelines issued by relevant data protection authorities.
Whilst we continue to process your Personal Information, we will ensure that it is treated in accordance with this Privacy Notice. Otherwise, we securely erase your information once this is no longer needed.
If you would like to find out how long we keep your Personal Information for a particular purpose you can contact us at info@aae-legal.com.
For more information on how long cookies are stored, please refer to our Cookie Notice.
G. SECURITY
Our Website is hosted on servers in the Sultanate Oman. We employ appropriate security measures to help protect your Personal Information and guard against access by unauthorised persons. Information storage is on secure computers in a locked and certified information centre and information is encrypted wherever possible. We undergo periodic reviews of our security policies and procedures to ensure that our systems are secure and protected. However, as the transmission of information via the Internet is not completely secure we cannot guarantee the security of your information transmitted to our Website.
| Rights | What does this mean? |
|
|
You have the right to be provided with clear, transparent and easily understandable information about how we use your Personal Information and your rights. This is why we are providing you with the information in this Privacy Notice. |
| 2. The right of access | You have the right to obtain a copy of your Personal Information (if we are processing it), and certain other information (similar to that provided in this Privacy Notice) about how it is used.
This is so you are aware and can check that we are using your information in accordance with data protection law. We can refuse to provide information where to do so may reveal Personal Information about another person or would otherwise negatively impact another person’s rights. |
| 3. The right to rectification | You can ask us to take reasonable measures to correct your Personal Information if it is inaccurate or incomplete. E.g. if we have a wrong name or address of you. |
| 4. The right to erasure | This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your Personal Information where there’s no compelling reason for us to keep using it or its use is unlawful. This is not a general right to erasure; there are exceptions, e.g. where we need to use your Personal Information in defence of a legal claim. |
| 5. The right to restrict processing | You have rights to ‘block’ or suppress further use of your Personal Information when we are assessing a request for rectification or as an alternative to erasure. When processing is restricted, we can still store your Personal Information, but may not use it further. We keep lists of people who have asked for further use of their Personal Information to be ‘blocked’ to make sure the restriction is respected in future. |
| 6. The right to data portability | You have rights to obtain and reuse certain Personal Information for your own purposes across different organisations. |
| 7. The right to object | You have the right to object to certain types of processing, on grounds relating to your particular situation, at any time insofar as that processing takes place for the purposes of legitimate interests pursued by us or by a third party. We will be allowed to continue to process your Personal Information if we can demonstrate “compelling legitimate grounds for the processing which override your interests, rights and freedoms” or we need this for the establishment, exercise or defence of legal claims. |
H. CONFIDENTIALITY
We acknowledge that the information you provide may be confidential. We do not sell, rent, distribute or otherwise make Personal Information commercially available to any third party, except that we may share information with our service providers for the purposes set out in this Privacy Notice. We will maintain the confidentiality of and protect your information in accordance with our Privacy Notice and all applicable laws.
I. YOUR RIGHTS
The following section explains your rights. The various rights are not absolute and each is subject to certain exceptions or qualifications. We will grant your request only to the extent that it follows from our assessment of your request that we are allowed and required to do so under data protection laws. Nothing in this Privacy Notice is intended to provide you with rights beyond or in addition to your rights as a data subject under data protection laws.
J. HOW TO CONTACT US
If you wish to request further information or exercise any of the above rights, or if you are unhappy with how we have handled your Personal Information, contact us here: info@aae-legal.com. Please provide as much information as possible to help us identify the information you are requesting, the action you are wanting us to take and why you believe this action should be taken.
Before assessing your request, we may request additional information in order to identify you. If you do not provide the requested information and, as a result we are not in a position to identify you, we may refuse to action your request.
We will generally respond to your request within one month of receipt of your request. We can extend this period by an additional two months if this is necessary taking into account the complexity and number of requests that you have submitted.
We will not charge you for such communications or actions we take, unless:
- you request additional copies of your Personal Information undergoing processing, in which case we may charge for our reasonable administrative costs, or
- you submit manifestly unfounded or excessive requests, in particular because of their repetitive character, in which case we may either: (a) charge for our reasonable administrative costs; or (b) refuse to act on the request.
K. CHANGES TO THIS PRIVACY POLICY
We may make minor changes to our Privacy Notice. When we make these changes we will publish the updated Notice on our Website. If we make any significant changes, we will take additional steps to inform you of these.